Convert XLS to PNG

Understanding XLS and PNG file formats

XLS is the file extension for Microsoft Excel spreadsheets, commonly used for storing, organizing, and analyzing data in tabular form. These files can contain text, numbers, formulas, charts, and formatting. PNG (Portable Network Graphics) is a raster image format known for its lossless compression and support for transparency, making it ideal for high-quality graphics and images.

Why convert XLS to PNG?

Converting an XLS file to PNG is useful when you need to share a static image of your spreadsheet data, such as charts or tables, without allowing others to edit the content. PNG images are easy to embed in presentations, websites, or documents.

How to convert XLS to PNG

There are several methods to convert an XLS file to a PNG image:

• Using Microsoft Excel: Open your XLS file in Excel, select the area you want to convert, and copy it. Then, paste it into an image editor like Paint and save as PNG. Alternatively, select your chart or table, right-click, and choose Save as Picture to save directly as PNG.
• Online converters: Websites like Zamzar, Online2PDF, or Convertio allow you to upload your XLS file and convert it to PNG without installing any software.
• Dedicated software: Tools like Adobe Acrobat (by first exporting XLS to PDF, then PDF to PNG) or Universal Document Converter can perform direct conversions with more control over output quality.

Recommended software for XLS to PNG conversion

Microsoft Excel is the most straightforward tool for this conversion, especially if you only need to export specific tables or charts. For batch conversions or more advanced options, Convertio (online) and Universal Document Converter (desktop) are highly recommended for their ease of use and output quality.

Step-by-step: Converting XLS to PNG with Microsoft Excel

1. Open your XLS file in Microsoft Excel.
2. Select the table or chart you want to convert.
3. Right-click and choose Copy.
4. Open Paint or another image editor and paste the copied content.
5. Go to File → Save As → PNG and choose your destination folder.

This method preserves the formatting and allows you to select exactly what you want to export as an image.