Free online XLS to PDF converter

How to export Excel files to PDF. Available xls to pdf converters.

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How to convert xls to pdf file

June 7, 2026
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Pretty much every program that can view (and thus usually print) Excel files (.xls, .xlsx) can be used to export the document in PDF format. This is typically done with either with some dedicated PDF export/save function or via a virtual PDF printer installed, but most program offer export to PDF as standard function.

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Understanding XLS and PDF file formats

XLS is a file format used by Microsoft Excel to store spreadsheet data. It contains cells arranged in rows and columns, and can include formulas, charts, and macros. XLS files are widely used for data analysis and financial reporting.

PDF stands for Portable Document Format, a file format developed by Adobe. It is used to present documents in a manner independent of application software, hardware, and operating systems. PDFs are commonly used for sharing documents because they preserve the formatting and layout of the original file.

How to convert XLS to PDF

Converting an XLS file to a PDF can be useful for sharing spreadsheets in a universally accessible format. Here are the steps to convert XLS to PDF:

Open the XLS file in Microsoft Excel.
Go to the File menu and select Export.
Choose Create PDF/XPS Document and click Create PDF/XPS.
Select the desired location to save the PDF file and click Publish.

Best software for XLS to PDF conversion

While Microsoft Excel is the most straightforward tool for converting XLS to PDF, there are other software options available:

Adobe Acrobat: Offers advanced PDF creation and editing features.
WPS Office: A free office suite that supports XLS to PDF conversion.
Online converters: Websites like Smallpdf and Zamzar provide free online conversion services.

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XLS vs PDF: format comparison

How the XLS and PDF formats compare on the properties that matter most for this conversion.

Comparison of the XLS and PDF file formats
Property	.XLS Microsoft Excel Spreadsheet	.PDF Portable Document Format
Editable text	No	Limited
Fixed page layout	No	Yes
Text formatting	Extensive	Extensive
Images	Limited	Yes
Interactive elements	Yes	Limited
Password protection	Basic	Basic
Opens in a web browser	Partial	Yes, natively
Typical file size	Medium	Medium
Open standard	No	Yes
Best used for	Data exchange	Publishing
Introduced	1987	1993
Developer	Microsoft	Adobe Systems (now Adobe Inc.); standardized by ISO
MIME type	application/vnd.ms-excel	application/pdf

Open XLS file Open PDF file

Suggested software and links: xls to pdf converters

Ability Spreadsheet

A fully featured spreadsheet program from Ability Office software suite

Apache OpenOffice Calc

Spreadsheet program from OpenOffice.org productivity suite

Claris FileMaker Pro

A program used to create and manage information databases

doPDF Free PDF Converter

A PDF basic document converter for Windows

DriveConverter for Google Drive

Google Chrome extension for Google Drive

Free PDF Converter

A web-based document to PDF converter

Google Sheets

Spreadsheet web app from Google

LibreOffice Calc

Full-featured spreadsheet tool from LibreOffice suite

Microsoft Excel

A popular spreadsheet application distributed with Microsoft Office suite or Microsoft 365 subscription.

Microsoft Visio

A vector based diagramming software from Microsoft

Numbers

A native spreadsheet application from Apple for macOS

Numbers for iOS

A preadsheet editing application for iOS

PlanMaker

A handy spreadsheet editor from SoftMaker Office suite

Soft4Boost Document Converter

A text format conversion utility

SoftMaker Office for Windows Mobile

A fully working office suite for Windows Phone smart phones

WordPerfect Office

A spreadsheet software application formerly known as Corel Quattro Pro

Xls/Xlsx to Pdf Converter 3000

An Excel to PDF converter

Frequently asked questions

Is the XLS to PDF converter free?

Yes, converting XLS to PDF on 101convert.com is completely free. No registration, email address or installation is required.

How large can my XLS file be?

You can upload XLS files up to 1000 MB and convert up to 100 files at once in a single batch.

What happens to my uploaded files?

Files are processed automatically and deleted from our servers within a few minutes after conversion. We never view or share your files.

Do I need to install any software to convert XLS to PDF?

No. The XLS to PDF conversion runs entirely online in your browser and works on Windows, Mac, Linux, Android and iPhone.

Did the conversion fail?

In most cases, the cause is an incorrect file format. Please upload a valid XLS file for this XLS to PDF conversion. Occasionally, the issue may be on our side. We analyze recurring conversion failures and disable or fix the converter if we detect a defect.

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Additional formats for
xls file conversion

Reverse conversion

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