Free online XLSX to VCARD converter

Source format: xlsx

XLSX is the default spreadsheet format used by Microsoft Excel and many compatible office suites such as LibreOffice and Google Sheets. It stores data in a structured table with rows, columns, formulas, formatting, and multiple worksheets. For contact conversion, XLSX files are often used to keep names, phone numbers, email addresses, company details, and other fields in separate columns before exporting them into a contact format.

Target format: vCard

vCard is a standard electronic business card format used for sharing and importing contacts into address books, email clients, smartphones, and CRM tools. Common file extensions include .vcf and sometimes .vcard. Its main advantage is broad compatibility: a vCard can usually be imported directly into contact apps on Windows, macOS, Android, iPhone, Outlook, Thunderbird, and many other systems.

How to convert xlsx to vCard

The conversion is usually done by mapping spreadsheet columns to contact fields and then exporting the result as VCF. The easiest approach depends on how your spreadsheet is organized.

1. Prepare the spreadsheet. Make sure each contact is on its own row. Use clear column headers such as First Name, Last Name, Email, Phone, Company, Job Title, and Address. Keep phone numbers and email addresses in plain text.
2. Check the field layout. vCard import tools typically expect one contact per row. If your data is split across multiple sheets or merged cells, normalize it first.
3. Use a desktop contact tool or spreadsheet export workflow. A common method is to open the XLSX file in LibreOffice Calc or Microsoft Excel, clean the data, and then use a contact import/export utility that can create vCard files. Some address book applications can import CSV or spreadsheet data and then export to VCF.
4. Convert through CSV if needed. If your tool does not accept XLSX directly, save the spreadsheet as CSV first using File → Save As or File → Export. Then import the CSV into a contacts application that supports vCard export.
5. Map fields carefully. During import, match spreadsheet columns to vCard fields such as FN for full name, N for structured name parts, EMAIL, TEL, ORG, and ADR.
6. Export as VCF. After the contacts are imported, use the app’s export function, usually File → Export or Contacts → Export, and choose vCard or VCF as the output format.

If you want a quick browser-based option, you can convert the file on 101convert.com for free without installing any software.

Quality and compatibility notes

Field mapping is the most important part of this conversion. XLSX is flexible, but vCard has a defined contact structure, so poorly named columns or inconsistent rows can lead to missing or misplaced data. For example, multiple phone numbers, notes, or addresses may need special handling depending on the converter.

Some spreadsheet features do not translate to vCard at all, including formulas, formatting, merged cells, charts, and multiple worksheets. Only the contact data itself should be converted. If your spreadsheet contains many contacts, test the output with a few rows first to confirm that names, phone numbers, and email addresses import correctly into your target address book.

Also note that different vCard versions exist, and some apps prefer vCard 3.0 while others support vCard 4.0. If compatibility matters, choose the version recommended by the destination app or device.