Convert XLS to PRN

Understanding xls and prn file formats

XLS is the proprietary spreadsheet file format used by Microsoft Excel, storing data in cells organized by rows and columns, along with formulas, charts, and formatting. PRN files, on the other hand, are plain text files that represent data in a fixed-width or delimited format, often used for printing or data exchange between systems.

Why convert xls to prn?

Converting an XLS file to PRN is useful when you need to export spreadsheet data for use in legacy systems, mainframes, or applications that require fixed-width or delimited text files. PRN files are also commonly used for batch printing or data import into other software.

How to convert xls to prn

The most straightforward way to convert an XLS file to PRN is by using Microsoft Excel. Here’s how:

1. Open your XLS file in Microsoft Excel.
2. Go to File → Save As.
3. Choose the location where you want to save the file.
4. In the Save as type dropdown, select Formatted Text (Space delimited) (*.prn).
5. Click Save.

This will create a PRN file with your spreadsheet data in a fixed-width text format.

Best software for xls to prn conversion

• Microsoft Excel – The most reliable and accurate tool for converting XLS to PRN, preserving formatting and data structure.
• LibreOffice Calc – An open-source alternative that can open XLS files and export to PRN via File → Save As and selecting Text CSV with custom delimiters.
• Online converters – Websites like Zamzar or Convertio can convert XLS to PRN, but may have limitations on formatting and file size.

Tips for successful conversion

• Check the output PRN file in a text editor to ensure data alignment and formatting.
• Be aware that formulas in XLS files will be converted to their resulting values in the PRN file.
• If you need a specific delimiter (such as comma or tab), consider exporting as CSV or TXT and renaming the file extension to PRN if required by your system.