Convert EXCEL to PRN

Understanding Excel and PRN file formats

Excel files (commonly .xls or .xlsx) are spreadsheet documents created by Microsoft Excel. They store data in rows and columns, supporting formulas, charts, and formatting. PRN files are printable text files that contain data formatted for printing, often with fixed-width columns. PRN files are used for data exchange with legacy systems or for importing into other applications that require plain text with specific formatting.

Why convert Excel to PRN?

Converting Excel to PRN is useful when you need to export data in a fixed-width or delimited format for use in older systems, mainframes, or specialized software that does not support Excel files. PRN files ensure that the data layout remains consistent during transfer.

How to convert Excel to PRN

The most straightforward way to convert an Excel file to a PRN file is by using Microsoft Excel itself. Here’s how you can do it:

1. Open your Excel file in Microsoft Excel.
2. Click File → Save As.
3. Choose the location where you want to save the file.
4. In the Save as type dropdown, select Formatted Text (Space delimited) (*.prn).
5. Enter a file name and click Save.

This will create a PRN file with your data in a fixed-width, space-delimited format.

Best software for Excel to PRN conversion

• Microsoft Excel: The most reliable and accurate tool for converting Excel files to PRN format, as it preserves formatting and data structure.
• Online converters: Websites like Zamzar or Convertio can convert Excel files to PRN, but may not offer as much control over formatting.
• LibreOffice Calc: An open-source alternative that can open Excel files and export them as PRN using File → Save As and selecting Text CSV with custom settings.

Tips for successful conversion

• Check your column widths in Excel before saving as PRN to ensure data aligns correctly.
• Preview the PRN file in a text editor to verify formatting.
• Be aware that formulas will be converted to their current values in the PRN file.