Convert PST to MSG

Understanding PST and MSG file formats

PST (Personal Storage Table) is a file format used by Microsoft Outlook to store copies of messages, calendar events, and other items. It is commonly used for archiving and backing up Outlook data. MSG is another Microsoft Outlook file format, but it stores individual email messages, appointments, contacts, or tasks as separate files. MSG files are useful for sharing or archiving single items outside of the main mailbox.

Why convert PST to MSG?

Converting PST to MSG allows users to extract individual emails or items from a large Outlook archive for easier sharing, backup, or migration. MSG files are more portable and can be opened independently in Outlook, making them ideal for legal discovery, email management, or selective data export.

How to convert PST to MSG

There are several methods to convert PST files to MSG format:

• Manual method in Outlook: Open your PST file in Outlook, select the email or item you want to export, then drag and drop it to a folder in Windows Explorer. This will save the item as an MSG file. For bulk export, you may need to repeat this process for each item.
• Automated conversion tools: Specialized software can batch convert PST files to MSG format, saving time and effort.

Best software for PST to MSG conversion

SysTools PST Converter is a highly recommended tool for converting PST files to MSG. It supports batch conversion, preserves metadata, and is compatible with all recent versions of Outlook and Windows.

To use SysTools PST Converter:

1. Install and launch the software.
2. Click Add File to load your PST file.
3. Select MSG as the export format.
4. Choose the destination folder and click Export.

Other notable tools include Stellar Converter for Outlook and KDETools PST to MSG Converter, both offering similar features and reliability.

Conclusion

Converting PST to MSG is essential for extracting and managing individual Outlook items. While manual methods work for a few items, dedicated software like SysTools PST Converter is best for batch processing and maintaining data integrity.