Convert PST to XLS

Understanding pst and xls file formats

PST (Personal Storage Table) is a file format used by Microsoft Outlook to store emails, contacts, calendar events, and other mailbox items. It is commonly used for backing up or transferring Outlook data.

XLS is the file extension for Microsoft Excel spreadsheets, specifically for files created with Excel 97-2003. XLS files store data in tabular form and support formulas, charts, and formatting.

Why convert pst to xls?

Converting PST to XLS is useful when you want to analyze, filter, or report on email data (such as message lists, contacts, or calendar events) in Excel. This is especially helpful for data analysis, archiving, or sharing information in a more accessible format.

How to convert pst to xls

Direct conversion from PST to XLS is not natively supported by Microsoft Outlook or Excel. The process involves exporting the desired data (such as emails or contacts) from Outlook to a CSV file, which can then be opened and saved as an XLS file in Excel.

Step-by-step conversion process

1. Open Microsoft Outlook and load your PST file.
2. Go to File → Open & Export → Import/Export.
3. Select Export to a file and click Next.
4. Choose Comma Separated Values (CSV) and click Next.
5. Select the folder (e.g., Inbox, Contacts) you want to export and click Next.
6. Choose a destination and save the CSV file.
7. Open the CSV file in Microsoft Excel.
8. Go to File → Save As and select Excel Workbook (*.xls) as the file type.

Best software for pst to xls conversion

• Microsoft Outlook (for exporting PST data to CSV)
• Microsoft Excel (for opening CSV and saving as XLS)
• SysTools PST Converter (third-party tool that can export PST data directly to Excel format)
• Stellar Converter for PST (another reliable tool for exporting PST data to XLS/XLSX)

Tips for successful conversion

• Review the exported CSV file for formatting issues before saving as XLS.
• For large PST files, consider exporting data in batches to avoid performance issues.
• Use third-party tools for more advanced export options or to preserve more data fields.