Convert VISIO to EXCEL

Understanding Visio and Excel file formats

Visio files, typically with the .vsd or .vsdx extension, are created using Microsoft Visio, a diagramming tool used for flowcharts, organizational charts, network diagrams, and more. Excel files, with the .xls or .xlsx extension, are spreadsheet documents created by Microsoft Excel, used for data analysis, calculations, and tabular data management.

Why convert Visio to Excel?

Converting Visio diagrams to Excel allows you to extract and analyze diagram data, such as shapes, connectors, and properties, in a tabular format. This is useful for reporting, data manipulation, or integrating diagram data into other business processes.

How to convert Visio to Excel

There is no direct "Save As" option in Visio to export diagrams as Excel files. However, you can export shape data or diagram information to Excel using the following methods:

• Export shape data: In Visio, select the shapes or diagram, then go to Review → Shape Reports. Create a new report, select the desired shape data fields, and choose Excel as the output format. This will generate an .xls file with the selected data.
• Copy and paste: For simple diagrams, select the shapes or table in Visio, copy (Ctrl+C), and paste (Ctrl+V) into an Excel worksheet. This method works best for small diagrams or tables.
• Use third-party converters: Tools like Lucidchart or Edraw Max can import Visio files and export data to Excel format, often with more customization options.

Recommended software for Visio to Excel conversion

Microsoft Visio itself is the best tool for exporting shape data to Excel, as it preserves the most information and formatting. For more advanced needs, Edraw Max offers robust import/export features and supports both Visio and Excel formats.

Step-by-step: Exporting Visio shape data to Excel

1. Open your diagram in Microsoft Visio.
2. Go to Review → Shape Reports.
3. Click New to create a custom report, select the shape data fields you want, and save the report.
4. Run the report and choose Excel as the output format.
5. Open the generated .xls file in Microsoft Excel for further analysis.

Tips for successful conversion

• Ensure your shapes have relevant data fields before exporting.
• For complex diagrams, consider exporting in sections or using third-party tools for better control.
• Review the exported Excel file to verify all necessary data has been captured.